Contact Us Today! 1-844-237-4300

Central Technology Solutions Blog

Tip of the Week: How to Reduce the Use of Paper in the Office

Tip of the Week: How to Reduce the Use of Paper in the Office

Paper can be incredibly expensive, especially with the quantity that a normal business goes through every single day. However, not only is it expensive on the monetary side, but also on the environmental side as well. By making some changes around your office, you can be more eco-friendly and budget-friendly by reducing the amount of paper waste your organization suffers from.

Starting Your Paperless Journey
Going paperless will likely be a challenge, but it’s something that can take a considerable cost out of your business’ budget. Here is a simple guide that you can use to implement a comprehensive paperless strategy for your company:

Step 1: Identify Your Current Paper Needs
First, you need to take inventory of how much paper your business is currently using, including any that is used, filed, or stored. You also need to know if there are unnecessary duplicates of these documents, and whether or not they are being disposed of in the long run. Are your filing cabinets filled with countless versions of the same document featuring only minimal changes? Is paper taking up valuable office space that could be put to better use? Once you’ve answered these questions, you can go a long way toward understanding the changes that you need to make relative to your paperless endeavors.

Step 2: Use Available Solutions
Paperwork is such a staple in many organizations that it’s impossible to think about an alternative, but the fact remains that going paperless is just a fancy way of saying that you’re replacing physical documents with a digital alternative. From e-sign capabilities, to document scanning, as well as other advancements in document storage can all be leveraged to make your office less paper-reliant.

Thanks to the cloud and other digital solutions, you can fully eliminate the majority of your business’ physical document storage. Not all files can be stored in this sense, but you’ll find that the vast majority of them make for a much better PDF file than a massive 200 page booklet stuffed into a bulky filing cabinet.

Step 3: Engage Your Employees
Your office is more likely to change if your employees are encouraged to use your digital solutions. Make sure that they are comfortable with using these strategic solutions so that they don’t resist your attempts at introducing them to something that can not only save your business money, but make their lives easier, too. Remember, the goal is a near-seamless transition, not a perfect implementation, as such a thing doesn’t exist.

Does your business want to go paperless? Central Technology Solutions can help. To learn more, reach out to us at 1-844-237-4300.

Password Protection Policies Keep Businesses Safe
Hackers Prey on Social Media Users


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Sunday, November 18 2018

Captcha Image

Join our mailing list!

  • Company Name *
  • First Name *
  • Last Name *

      Mobile? Grab this Article!

      QR-Code dieser Seite

      Tag Cloud

      Security Tip of the Week Best Practices Cloud Technology Business Computing Email Privacy Malware Hosted Solutions Hackers IT Services Internet Productivity Managed IT Services Outsourced IT Network Security IT Support Data Software Data Backup Business Mobile Devices Microsoft Ransomware Computer Tech Term Backup Productivity Innovation Data Recovery Business Continuity Smartphone Google Internet of Things Managed Service Provider Hardware Cloud Computing Small Business Windows 10 Disaster Recovery Android Data Management Managed IT User Tips Artificial Intelligence Communication Remote Monitoring Browser Efficiency Encryption Social Media Windows Smartphones BYOD VoIP Facebook IT Support Paperless Office Phishing Save Money App Mobile Device Cybersecurity Workplace Tips Risk Management Business Management Government Mobile Device Management Recovery Unified Threat Management Firewall Collaboration Applications Gmail Server Network BDR Robot Saving Money Bandwidth Upgrade Apps Document Management Virtualization Content Filtering Tip of the week Passwords Project Management Wi-Fi Infrastructure Big Data Money Bring Your Own Device Compliance Data storage Vulnerability Chrome Going Green Telephone Systems SaaS Vendor Management Office 365 Hosted Solution Password Website Windows 10 Holiday IT Management Automation Managed IT Services Healthcare Politics Apple Work/Life Balance Antivirus Help Desk Employer-Employee Relationship Customer Service Router communications Two-factor Authentication Managed Service Customer Relationship Management Virtual Reality Training Computing Data loss Unified Communications Miscellaneous Data Security File Sharing Regulations Wireless Office IT Service Files Computers Storage Analytics Remote Computing Word Settings Tech Support IT solutions Business Growth How To Samsung Redundancy Digital Payment Remote Monitoring and Management Flexibility Quick Tips Scam Mobile Computing Chromebook Websites Sports Identity Theft Hacker Avoiding Downtime Social The Internet of Things VPN Licensing Remote Workers Patch Management Wireless Technology Legal Upgrades Maintenance Smart Technology Twitter Virtual Private Network IoT Information Network Management Users Machine Learning Mobility Spam Budget Assessment Business Technology Server Management WiFi Information Technology Internet Exlporer How To YouTube End of Support Health Blockchain Tablet HIPAA Printing Uninterrupted Power Supply Mouse Monitors Outlook Administration Microsoft Office Alert Mobile Security LiFi Google Drive Education Break Fix Social Networking Search Private Cloud IT Budget Proactive Mobile Data SharePoint Staff Superfish Virtual Desktop eWaste Read Only Bluetooth Cables Google Wallet Unified Threat Management Hotspot Cabling Managed Services Provider Black Friday Roanoke — Central Technology Solutions Finance Safety Fraud Screen Reader Spyware Course Employee-Employer Relationship Dark Data Hard Drives Personal Information Google Docs Mirgation Proactive IT Enterprise Content Management Dark Web Motherboard Shortcut Downloads Augmented Reality Point of Sale Management Humor Wires Human Error Drones Notifications User Error Language Firefox Cost Management E-Commerce Backups Cyber Monday technology services provider IT Consulting Vulnerabilities Deep Learning Authentication Black Market Smart Tech Sync Connectivity Solid State Drive Software as a Service Migration Heating/Cooling Telephony Marketing Data Warehousing WannaCry Public Cloud Buisness WPA3 Operations Time Management Law Enforcement Gadgets Networking Enterprise Resource Planning Bookmarks Writing Current Events Emoji Hacking Botnet Alt Codes Permission Computing Infrastructure Travel Hard Drive Features Network Congestion Technology Assurance Group ’s 18 Servers Data Breach Geography Authorization Net Neutrality Mobile Device Managment Software Tips Cryptocurrency Computer Repair Technology Tips Chatbots Microsoft Excel Modem Automobile Computer Care Fleet Tracking Physical Security Multi-Factor Security Wearable Technology Gadget Mobile Favorites Retail Cortana Disaster Trending Typing Test 3D Printing Printer Alerts Cache Electronic Health Records Display Hacks Distributed Denial of Service Annual Convention Technology Laws GPS High-Speed Internet Best Practice Employees Processors Mail Merge Star Wars Monitoring Bitcoin Comparison Identity Cookies VoIP Sponsor Downtime Asset Tracking Office Tips Operating System Google Calendar Touchscreen Techology Company Culture Conferencing San Diego Supercomputer MSP Unsupported Software Virus Access Control Cooperation Consultation Crowdsourcing Lenovo Meetings Recycling Cyberattacks Update Managed IT Service Statistics Tracking Development Zero-Day Threat Address G Suite Utility Computing History Consulting Windows 8 Electronic Medical Records Save Time Specifications USB Permissions Nanotechnology Digital Obstacle Google Maps OneNote Identities Legislation IT Technicians Disaster Resistance Taxes Managing Stress Instant Messaging Social Engineering Webcam Backup and Disaster Recovery IT Consultant Hard Disk Drive Error Printers Cybercrime Web Server Emergency CrashOverride Cameras Regulation Motion Sickness Administrator CCTV Relocation RMM