Contact Us Today! 1-844-237-4300

Central Technology Solutions Blog

Learn to Use Email Safely

Learn to Use Email Safely

Email is a core component to many businesses. With 124.5 billion business emails being sent and received each day, that doesn’t seem to be in danger of ending. Are the emails that are coming and going from your business secure? That may be another story, altogether. In order to keep your email security at a premium, we have outlined the following tips:

Using Filters
Filters make a lot of things easier to manage and easier to interact with, but since your employees have to stay on top of their company email, having some pretty easy-to-use solutions is important. Spam-blocking can go a long way toward reducing the amount of unimportant emails each employee sees, and a dedicated antivirus software can keep malware and other nefarious entities off of your network.

Be Smarter with Your Email
No spam filter or antivirus will do it all. In order to achieve the best results with securing your email, users have to be well-versed in the best practices of email management. The most important qualification any person can make when trying to secure their personal email from hackers is to ensure that they have the knowledge of what a phishing email might look like; and to make sure that the business’ network security is up to snuff.

Here are few tips to keep your email secure.

  • Know what a legitimate email looks like. For every email sent from a vendor or partner, there are two sent that are there to trick end-users.
  • If you aren’t going to take the time to encrypt your email, don’t put any potentially sensitive information within the email. This goes for heath, financial, or personal information.
  • The less people who have your email address, the more secure your email is going to be. Teach your employees to not give out their email addresses if they can help it.
  • The email solution needs to be secured behind solid passwords, and/or biometrics. Two-factor authentication can also be a good solution to secure an email against intrusion.

End Your Session
There are circumstances that people can’t control, so if you absolutely have to use a publicly-accessible device to access your email, you have to make certain that you log out of the email client and device you access your email on. After you log out, you’ll want to clear the cache. Many browsers and operating systems today want to save your password for user convenience. Better to use a password manager than allow the most public points of your workstation to save your credentials.

Central Technology Solutions can help you set up an email security policy that will work to ensure that your employees are trained, and you have the solutions you need to keep any sensitive emails away from prying eyes. Call us today at 1-844-237-4300 to learn more.

Why Multitasking Doesn’t Work (and What to Do Inst...
Tip of the Week: Here Are a Few of Our Favorite Se...
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Tuesday, July 23 2019

Captcha Image

Join our mailing list!

  • Company Name *
  • First Name *
  • Last Name *

      Mobile? Grab this Article!

      QR-Code dieser Seite

      Tag Cloud

      Security Tip of the Week Technology Best Practices Cloud Business Computing Productivity Hosted Solutions Email Malware Privacy IT Services Network Security Hackers Internet Software Data Data Backup Productivity Outsourced IT Managed IT Services Business Computer Innovation IT Support Microsoft Ransomware Mobile Devices Data Recovery Hardware Tech Term Google Cloud Computing IT Support Small Business Efficiency Backup Business Continuity Internet of Things Managed Service Provider Upgrade User Tips Collaboration Smartphone Android Business Management Communication Remote Monitoring Smartphones Paperless Office Disaster Recovery VoIP Phishing Windows Data Management Windows 10 Encryption Social Media Save Money Artificial Intelligence Windows 10 Server Managed IT Services communications Cybersecurity Workplace Tips Browser Managed IT Facebook Risk Management Mobile Device BYOD App Quick Tips Saving Money Office 365 Automation Mobile Device Management Holiday Passwords Compliance Robot Applications Laptops Bring Your Own Device Network BDR Vendor Management Chrome Employer-Employee Relationship Password Recovery Bandwidth Analytics Virtualization Managed Service Business Technology Government Firewall Unified Threat Management Apps Wi-Fi Document Management Gmail Miscellaneous Money Data storage IT Management Telephone Systems SaaS Going Green Big Data Tip of the week Training Scam Healthcare Wireless Microsoft Office Project Management Antivirus File Sharing Infrastructure Hosted Solution Website Vulnerability Blockchain Information Help Desk Processor Content Filtering Computing Regulations Office IT Service Operating System Router Unified Communications Printing Computers Two-factor Authentication Users VPN Storage Tablet Customer Relationship Management Downtime Remote Computing Files Settings Data Security Data loss Customer Service Apple Social Politics Work/Life Balance Virtual Reality Company Culture Twitter Current Events Websites Identity Theft Wireless Technology Legal Licensing Sports RMM Word Display Redundancy End of Support Health Gadgets Proactive Budget Software as a Service Bitcoin The Internet of Things Information Technology Monitors Alert Electronic Medical Records Machine Learning Mobility Smart Technology Spam Outlook Remote Monitoring and Management Maintenance Mouse Management WiFi Networking Net Neutrality YouTube Patch Management Google Drive How To Samsung Remote Workers Virtual Private Network Administration Network Management Flexibility Internet Exlporer Business Growth Chromebook Education Assessment LiFi IoT Avoiding Downtime Private Cloud HIPAA How To Mobile Computing Server Management Access Control Tech Support Cooperation IT solutions Mobile Security Hacker Digital Payment Employees Consultation Upgrades Uninterrupted Power Supply Windows 7 Conferencing Address Wireless Internet Break Fix Cybercrime Social Networking Asset Tracking Statistics Computer Repair Professional Services SharePoint Staff Cortana Manufacturing Black Friday Sync Roanoke — Central Technology Solutions MSP Physical Security Disaster Resistance Security Cameras Unified Threat Management Telephony Hotspot Alt Codes Recycling Cyberattacks Digital Retail Obstacle Public Cloud Mirgation Marketing Cryptocurrency Development Zero-Day Threat 3D Printing Superfish Law Enforcement Fraud Screen Reader Utility Computing Consulting Search Transportation Managing Stress Instant Messaging Processors Employer/Employee Relationships Dark Web Travel Motherboard Buisness OneNote Bluetooth Virtual Assistant Downloads Botnet Augmented Reality Spyware Course Hard Disk Drives Cyber Monday Mobile Device Managment technology services provider Software Tips Hacks Tech Terms Office Tips Proactive IT Remote Worker User Error Language Typing eWaste Read Only Automobile Migration Computer Care Cables Backup and Disaster Recovery Unsupported Software Virus Projects Gadget Smart Tech Best Practice Managed Services Provider Shortcut Update Enterprise Content Management Finance Firefox Proactive Maintenance Data Warehousing Employee-Employer Relationship Wasting Time Operations Social Engineering USB Solid State Drives Technology Assurance Group ’s 18 Theft Heating/Cooling IT Consulting ROI Computing Infrastructure GPS Teamwork Technology Tips Chatbots Windows 8 Save Time Wires Human Error Time Management Mobile Data Return on Investment Cost Management E-Commerce WannaCry Identities Vulnerabilities Authentication Database Management Crowdsourcing Microsoft Excel Meetings Modem Connectivity Hacking Database Multi-Factor Security Wearable Technology Supercomputer Bookmarks Safety Options Distributed Denial of Service G Suite Annual Convention History WPA3 Financial Dark Data Servers Personal Information Data Breach Notes Printer Alerts Tracking Enterprise Resource Planning Shared resources Comparison Identity Google Maps Permission Taxes Google Wallet Hard Drive Features IT Budget Hard Drives Google Docs Geography Authorization Notifications GDPR Cookies Disaster Trending Voice over Internet Protocol Google Calendar Mobile Favorites Mail Merge Black Market 5G Managed IT Service San Diego Cabling Humor Fleet Tracking Procurement Technology Laws PowerPoint Virtual Desktop OneDrive Specifications Backups Test Touchscreen Techology Drones Cache Electronic Health Records VoIP Writing Sponsor Emoji IT Technicians Solid State Drive High-Speed Internet Lenovo Permissions Point of Sale Nanotechnology Deep Learning Star Wars Monitoring Network Congestion Legislation Web Server Cameras Hard Disk Drive Students Motion Sickness Printers Administrator CCTV Emergency Relocation CrashOverride Webcam Regulation IT Consultant Error